The Co-op has enrolled in the Energy Conservation Assistance Program (ECAP) through BC Hydro and Fortis BC.  Each co-op unit is eligible to participate; however, it is a voluntary program. The goal of the ECAP program is to make your home more comfortable, safe and energy efficient!  Members may qualify for an ENERGY STAR® certified refrigerator!
 
Attached you will find further information about the program, an application form, and an ECAP COVID-19 safety measures sheet.
 
Application:
-One application is to be completed for each household/unit who chooses to participate.  The forms have been pre-filled where possible.
-Of note, you don’t need to show proof of income because you have already qualified due to being a member of a housing co-op.
-If you don’t have a printer and want to print an application – please let us know or if you need any sort of assistance completing the form.
-Applications can be emailed back to me (mjliebel@gmail.com) or dropped off in my mailbox – Miranda #27.
Let me know if you have any questions!
Thank you kindly,
Miranda #27
ECAP Co-op Volunteer
 

Craigflower Co-op Community BBQ

Sept 3rd 2024

Craigflower Co-op Halloween Costume Parade & Pumpkin Carving Contest

October 23rd 2023


Greetings neighbours!  The Craigflower Co-op Social Committee is delighted to invite you to our annual Halloween Costume Parade and Pumpkin Carving Contest!!  Please meet us in the “pit” (in front of units 15-18) on Tuesday, October 31st from 5:00-5:30pm to show off your costumes and receive a special treat!  If you’ve carved a pumpkin this year, take a picture of it and send it to us at social@craigflower.ca, and display it outside of your unit for a chance to win one of 3 special prizes!  Online voting will be available all day on the 31st.  

 
Happy Halloween!! 🎃
 
 
 

Action Required Tomorrow Oct 24th: Parking Spots 45-49 to be vacated

October 23rd 2023

Dear Residents Craigflower Co-op,

We hope this message finds you well. We wanted to inform you of some upcoming maintenance work that will be taking place in our community.

Whiterose Developments will be conducting repairs to the broken fence and concrete wall in the parking lot adjacent to parking stalls 45 through 47 & visitor spots 48 & 49 (by the dumpster across from unit 12). This necessary work will ensure the safety and aesthetics of our community, and we appreciate your understanding and cooperation during this process.

Please be aware that there may be some noise associated with the repair work, which will be carried out between the daylight hours throughout the day of October 24th. We apologize for any inconvenience this may cause and will do our best to keep disruptions to a minimum.

Should you have any concerns or questions regarding this maintenance work, please feel free to reach out to me at Chase@ravenpm.ca. Your feedback is valuable, and we are here to address any inquiries you may have.

Thank you for your cooperation and understanding as we work to improve our community.

Sincerely,

Chase

Gutter Cleaning Notice October 24th & 25th

October 21st 2023

Dear Residents,

We hope this message finds you well. We would like to inform you that Property Wizards will be conducting gutter cleaning at 1509 Glentana Road from October 24th to October 25th. This essential maintenance work will ensure that our community continues to thrive and remain in excellent condition.

Please note the following details about the gutter cleaning:

1. Date: October 24th – October 25th, 2023
2. Time: During daylight hours
3. Nature of Work: Property Wizards will use ladders to access the roofs for gutter cleaning.
4. Contact Information: If you have any questions or concerns related to this work, please feel free to reach out to Chase at Chase@ravenpm.ca.

We kindly ask for your cooperation during this period, which will help us maintain our co-op in top-notch condition. Your safety is a priority, so please exercise caution when moving around the area where the cleaning is in progress.

Thank you for your understanding, and we appreciate your cooperation in ensuring the upkeep of our community.

Best regards,
Chase Bitz
Property Manager
Raven Property Management
328 Wale Road
Victoria BC
V9B 0J8
403-392-3609
chase@ravenpm.ca

Fall Clean Up

September 23rd 2023


Hello everyone and happy first days of autumn.

I would like to invite everyone to a work party this coming Saturday, September 30th. The focus will be on removing the fallen leaves and debris in the parking lots. Sweeping, scooping and bringing the debris to the yard waste trailer.
Any and all community members will be greatly appreciated. 
We will start at 10am at the grounds shed, but if you have your own tools feel free to get going when it suits your schedule. 
 
I would also like to send out a huge thank you to NIgel for taking care of the metal recycling pile. Thank You!!!
 
As always, if you have any questions, concerns or ideas, send them our way.
Thanks everyone and look forward to seeing you out there.
 
Grounds Team

Social Committee: Community BBQ!

September 13th 2023

 
Please RSVP to social@craigflower.ca and let us know how many from your unit will be attending, and if they would like a hot dog, veggie dog, or hamburger.  Please also let us know if you are willing to volunteer to help with set-up, clean-up, cooking, or running games, or if you have any fun outdoor games to share.  We could also use a free-standing awning/tent to cover the outdoor cooking area – please let us know if you have one we can use.
 
Looking forward to socializing with you all!
 
The Craigflower Co-op Social Committee

Social Committee: Easter Egg Hunt!

April 7th 2023

Greetings neighbours!  
The Craigflower Co-op Social Committee is once again putting on our annual socially-distanced co-op-wide Easter Egg Hunt!  15 large, colourful eggs will be hidden around the co-op all day Sunday.  Take pics of all the ones you find and send them to social@craigflower.ca by end of day – please remember to include your unit # and how many children live there.  All participating children will receive a treat bag, and all participating units will be entered into a draw to win one of 3 special prizes!

Fall/Winter Maintenance Reminders

December 1st 2022

Newsletter

Craigflower Co-op holiday movie nite and baking exchange!

November 27th 2022

The social committee would like to invite you to attend our community holiday gathering for 2022!  This year, we will be hosting a movie nite and baking exchange on Friday, December 9th, at the Glentana Rec Centre (the building next to the tennis courts).  
 
Everyone is welcome to gather between 5:00pm and 6:00pm to exchange holiday baking and mingle over warm drinks.  The movie will begin around 6:00pm – we will be watching Elf!  There will be chairs available, but lots of space at the front for people to get comfy on the floor with pillows and blankets.  Social Committee will be providing beverages and popcorn, and members are welcome to bring other shareable snacks if they wish!
 
The baking exchange will involve boxes of 6, but the number of boxes required will depend on how many people sign up.  Please RSVP for the baking exchange by Friday, December 2nd, so we can let everyone know how much to prepare. 
 
Hope to see you all there!!

Craigflower Co-op Community Game Night

November 11th 2022

Craigflower Co-op Social Committee is delighted to invite you all to an evening of good clean fun!
 
We are hosting a games night at the Glentana Community Centre (the building by the tennis courts) on Friday, November 18th from 4:30pm to 8pm.
 
Please RSVP to social@craigflower.ca by Thursday, November 17th so we know how many to expect, and please bring something to share for the Potluck Snack Buffet! Feel free to bring any games you like, though there will be lots to choose from, as well as a poker table!
 
Hope to see you all there!!

Notice from Grounds Committee

November 5th 2022

Hello all, 

Hope everyone handled our power outage safely.
 
We would like to invite anyone to help sweep up any debris from the wind storm. This will not be a work party, due to such short notice, but rather do what you can over the weekend. 
The coming week looks to bring more rain and freezing temperatures.
 
Also please let us know if you see any larger debris you can’t handle, especially dangling/broken trees.
 
We will be putting the salt bins out again in preparation for the coming week.
 
Thanks everyone so much for all the work that you already do!
 
And again please let us know about any issues.  We can be reached at grounds@craigflower.ca
 
Grounds team

Craigflower Co-op Halloween

October 26th 2022

Greetings neighbours!
 
We are once again hosting a pre-trick-or-treating costume show on Monday, October 31st at 5pm in the “pit” in front of units 15-18. Come show off your costumes and get a special treat!
 
We will also be holding a Jack-o-Lantern carving contest online – please send in a picture of your Jack-o-Lantern to social@craigflower.ca by the end of the day Sunday, October 30th. One entry per unit please. Online voting will be available all day Monday, and the trophy awarded on Tuesday.
 
Happy Halloween!!

Craigflower Co-op BBQ

August 20th 2022

Greetings Neighbours!
 
We will be holding our annual Craigflower Co-op BBQ on Saturday, August 27th. We are also planning to host a day of fun and games for our members, with outdoor activities held in different areas of the co-op in order to encourage members to move about, mingle, and play!
 
We are looking for volunteers to host activities in their respective areas, like lawn games, ladderball, toss/race games, etc. We would like to see games in a few areas of the co-op, such as the upper lot, roundabout, community garden, and the “pit”. Games will run from 1pm to 4pm.
 
Additionally, if there are any community members willing to volunteer their time to prepare the area for an event, the community garden could use a good weeding, and it would be great if a few people would do a sweep of the grounds morning of and pick up any garbage, etc.
 
BBQ dinner will be held in the roundabout (in front of units 33-35) from 4pm-8pm, and hotdogs, veggie dogs, burgers, and non-alcoholic beverages will be supplied by the Co-op Social Committee. Please RSVP to social@craigflower.ca to put your order in! Members are welcome to BYOB, and any potluck-style salads, snacks, or treats would be most appreciated!
 
Looking forward to seeing you all there!!

Craigflower Co-op Community Garage Sale

July 21st 2022

Greetings Neighbours!!
 
The Social Committee would like to invite you to participate in a co-op-wide yard sale on August 13th from 10am-2pm. Make some space in your house, or find some new treasures!
 
Set-up will begin along the entrance to the co-op at 9am. Please bring your own tables and cash floats. RSVP to social@craigflower.ca by August 1st so we know who to expect!

Craigflower Co-op General Meeting, August 16th, 2022, at 8 PM

July 21st 2022

Greetings Craigflower Co-op members,
 
We will be holding a general meeting Tuesday, August 16th, 2022 at 8 PM via Zoom. The main agenda item is a housing charge increase. Please see the attached files to find:

This year’s budget was heavily influenced by the Asset Management Plan produced for us by CHF BC. A version of this plan was distributed in September 2021 and again in February 2022 when members reviewed the plan at a workshop. With this in mind, we have invited Nick Dolbilov, Asset Management Program Analyst from CHF BC to attend this General Meeting to answer any questions you might have. He will be joining us online from Vancouver.

Note that the meeting can be joined without a computer by using the dial in number. Here is the information you will need to join the meeting:

Information for Members: Spring Grounds Work Party June 18th 10am

June 12th 2022

Hello All Members! 
 
We saw some members out working on the grounds today, thank you so much to those who have been pitching in! 
 
It’s that beautiful but annoying time of year when weeds and grass grow faster than we can mow. 
 
We’d like to have a weed whacking (or general clean up) party on Saturday of next weekend (the 18th) at about 10am. Even if you can’t make that time, spending 30 minutes tidying the space around your unit on any day of the week would be very helpful! 
 
Let’s all pinch in to keep the grounds looking good and our housing costs low! 
 
Thank you and see you next Saturday 
 
Grounds Co-chairs, Kat and Thomas

Information for Members: Upcoming Roof/Gutter Cleaning – Action Required

June 8th 2022

Notice

Information for Members: CHF BC in-person conference, June 4th: ISLAND EDUCATION DAY

May 29th 2022

Hello everyone,
 
This Saturday, June 4th, CHF BC is holding a conference called ISLAND EDUCATION DAY. To learn more, read the information below and the attached poster, and please email theboard@craigflower.ca if you’re interested in registering for this event.
 
Join us for our first in person event on the Island since 2019 and be a part of our ongoing mission to unite, represent and serve our members in a thriving co-operative housing movement. We have 4 exciting workshops, 1 Featured Speaker, networking opportunities and Prizes and Giveaways.

We will be offering popular workshops such as Ask The Lawyers – Sublets, Roommates, and Occupancy Standards and presenting new workshops such as Rebuilding Social Connectedness and Participation Post-COVID-19. This session will provide attendees with new frameworks, concrete strategies, and practical resources housing co-ops can actively adopt for reviving connections.
 
Conference Details:
 
Date & Time: Saturday, June 4, 2022, 8:30 a.m. – 2:15 p.m. 
 
Location: Hotel Grand Pacific (463 Belleville St, Victoria, BC V8V 1X3)
 
See the link below for Schedule, What To Expect- Frequently Asked Questions, Workshops, Registration Costs and Discounts.
 
 
 
Hello,
 
The gate at the cul-de-sac will soon have a locking mechanism like the one at the bus stop, which requires you to enter a code to come into the co-op. No code will be required to exit but we ask members to ensure the gate has closed properly behind them.
 
We are setting the code to be the same as the bus stop.
 
Press down #2 and #4 simultaneously then press #3.  
 
Please keep track of this information somewhere or commit to memory and pass along to other people in your unit that use this entrance.  
 
Kindest Regards, 
The Craigflower Co-op Board of Directors

Information for Members: Changes to Notices

February 18th 2022

Greetings Members, 
 
Craigflower Co-op has a new bulletin board installed on the exterior of the office. You will be able to find updates there about news and events relevant to the co-op community. Please reach out to the Board directly if you have a notice that you would like to post or leave in unit 29’s mailbox.

Going forward, the Board will be moving away from delivering paper notices, both for better efficiency, and to reduce waste. The Board has proactively reached out to CHFBC, who have indicated that this shift to emailed notices falls within the guidelines of the Craigflower Rule 26.1 (e). Going forward, all notices and updates, including notice of AGMs and fee increases, will be provided to all members via the email address that has been registered with the co-op. Other announcements can be found on the website and bulletin board. If you require a medical accommodation regarding paper notices, please reach out to the Board to make arrangements. 

As always, the Board appreciates your engagement and participation. Please reach out to us directly with any questions or comments at theboard@craigflower.ca
Wishing you all a happy spring!

Notice to Members: Asset Management Workshop Feb. 9th via Zoom

January 31st 2022

Dear Co-op,
 
All members are invited to an AMP Workshop offered by Nick from CHF BC to discuss and ask questions about our asset management plan before it’s finalized. Attached you will find a poster with meeting info (the email Zoom link will be sent out before the meeting) and the draft AMP.
 
Hope to see you all there!
 
Thanks!
Invite         Spreadsheet
 
Craigflower Coop is inviting you to a scheduled Zoom meeting.
Topic: Asset Management Plan Workshop
Time: Feb 9, 2022 07:00 PM Vancouver
Meeting ID: 853 1198 0542
Passcode: 790807

Notice to Members: AGM January 25th 7pm via Zoom

January 5th 2022

Hello everyone,
 
The Craigflower Co-op Annual General Meeting will be held January 25th at 7PM via Zoom. Please read to the bottom of this letter for the agenda.
 
Zoom meeting invite
 
Topic: Annual General Meeting
Time: Jan 25, 2022 07:00 PM Vancouver
 
Meeting ID: 834 5536 3340
Passcode: 618060
 
One tap mobile
+17789072071,,83455363340#,,,,*618060# Canada
 
Dial by your location
+1 778 907 2071 Canada
 
Meeting ID: 834 5536 3340
Passcode: 618060
Find your local number: https://us06web.zoom.us/u/kRSvSvHbZ
 
Agenda highlights
  1. Report of the auditor. (Financial statements will be sent to members prior to the meeting.)

  2. Election of directors.
Full agenda
  1. call to order;
  2. approval or variation of agenda;
  3. minutes of preceding meeting to be disposed of;
  4. business arising out of minutes;
  5. financial statements;
  6. report of the auditor;
  7. appointment of the auditor;
  8. report of the Directors and any committees;
  9. election of Directors;
  10. other business properly coming before the meeting; and
  11. close of meeting.
Regards,
The Craigflower Co-op Board of Directors
 

Notice to Members: Winter Maintenance Newsletter

December 21st 2021

Newsletter

Notice to Members from Grounds: Icy Mornings

December 4th 2021

Ice-y mornings are here! 

We have put bins with salt and scoops around the property. 
The bins of salt are located here:  
-front of the office
-upper parking lot maintenance shed
-stairs to units 13-20
-Island Highway stairs 
-unit #2

If you are noticing that any of these bags are nearly empty, send us a message and we can refill them. If you aren’t happy with the bin location also send us a message. 
This is a reminder that everyone is responsible for salting the walkways in front of their units, everyone can help salt the parking lots, when you see ice put down some salt. 
Thanks everyone for helping to make the co-op safe for everyone

Kat and Thomas 
Grounds Committee 

grounds@craigflower.ca

Notice to Members: Asset Management Plan

September 27th 2021

Greetings Members,
 
Attached is the first draft of our Asset Management Plan (AMP), which Kimberely reviewed at our GM.   As a reminder, this is being prepared for us by CHF BC, using funds we’ve received through a Preservation Funding Grant with the Canada Mortgage and Housing Corporation.  Having an Asset Management Plan is a requirement of Vancity, who is the co-op’s lender.  Below is an exert from the CHF BC website explaining what an AMP is:
 
“The heart of the asset management plan is an inter-linked set of financial projections with two main parts: (1) a set of operating budget projections, and (2) a set of capital budget projections.
 
These allow the co-op to plan for the future, based on current conditions, anticipated changes in relationships with government (e.g. operating agreement expiries) and debt obligations, and using reasonable assumptions about future costs (inflation and interest rates).
 
The AMP team will analyze a client’s situation and develop a recommended approach to looking after the co-op’s buildings and finances.  We’ll examine in detail the co-op’s revenue (and housing charges), regular operating expenses (utilities, taxes, maintenance costs, etc.), existing debt and capacity to contribute to its reserve fund.  We’ll develop a recommended scenario for the co-op based on its individual situation.
 
To maximize a co-op’s options, we attempt to ensure a co-ops financial position will satisfy lenders and meet the requirements of co-op regulatory bodies.
 
As always, the co-op can make decisions on how to proceed, but with an AMP it can do so with the information it needs.  Plans should be updated every three to five years and be adjusted annually.”
 
 
CHF BC has shared the following information in terms of what to consider when reviewing this draft:
 
  • This is a living plan that will need to be updated regularly, at least every 3 years.
  • In it’s current first draft, it does not capture some of the additional work that the co-op will be undertaking with our loan monies, most of this work is based on membership feedback from the CHF BC survey conducted in July 2021.
  • This plan looks at the co-op’s current assets only and so if there are future projects that the Board or members want to take on, these would need to be added.
  • For example, with the co-op’s Preservation Funding Grant, we had an Energy Study done which recommended –
    • EV charging stations.
    • Heats pumps in each unit.
  • The Asset Management Plan will be a great resource for the co-op once completed to get clarity on the timeline of projects, i.e. a complete driveway replacement.
 

Notice to Members: Fall Maintenance Reminders

September 21st 2021

Fall Maintenance Reminders

Notice to Members from Grounds: Pre-fall Work Parties

September 12th 2021

Hello from the Grounds Committee! 

We would like to have a pre-fall work party, our focus will be tidying up the fence line and clearing the street debris in preparation for rain. 

We have decided on two times in the hopes of getting more members out! 

Wednesday September 15th at 6pm
Sunday September 19th at 11am
 
We will meet at the grounds shed. 

Many hands make light work, hope to see you there! 

Grounds Committee

Notice to Members: Summer Newsletter

July 27th 2021

Notice

Notice to Members: Summer Maintenance Reminders

June 23rd 2021

Notice

Notice to Members: Community Garden Space Notices / Work Party

June 11th 2021

Notice from Community Garden space!
We wanted to reach out to everyone with a couple notices:

1) There is a small plot available, please email katexbaker@gmail.com (or drop a note in mailbox #16) if you are interested and/or would like to be on a wait list for future plot availability. 

2) We are working on making this a nice space for everyone, we’d like to make some sitting areas and possibly some growing somethings for anyone to enjoy, if you are interested in joining- please do!

3) Please be aware that as this is a work in progress area, please supervise children, especially in regards to any tree climbing (branches are growing close to hydro wire, will take some time to deal with this).

4) We are having a work party this Sunday June 13  starting 9am. Main objective is to get wood chips and gravel down there- looking for a work out and help co-op at same time?!
 If anyone would like to help out or connect about the space, that’s a good place to find me!

Thanks all! Kate #16

Notice to Members: Member Input Survey – Long Term Asset Management

June 7th 2021

Hello there,

The Co-op is currently working with CHF BC to develop an Asset Management Plan (AMP using the Preservation Funding Grant that we have received.

At this point, CHF BC is asking for input from all co-op members to share their observations and concerns regarding long-term asset management.  Please click on the link below to complete the anonymous survey by June 13, 2021. I have also provided a link below where you can find more information about CHF BC’s Asset Management Services.

https://www.surveymonkey.com/r/NMDM28L

Asset Management – CHF BC

Thank you for your participation and let me know if you have any questions!

Sincerely,

Miranda (#27)

Notice to Members: Grounds Update

June 7th 2021

Hello members, 

Here is a quick update from the Grounds Committee: 

– We have been working on an inventory of all ground equipment, it looks as though some things are missing, it would be great if you could return anything that may be in your yard to the grounds shed, this will prevent us from overbuying or replacing tools that don’t need replacing. 

– The grounds shed now has a lock box, the code is 1509. Please sign out any equipment you borrow. There is a new sign out sheet on a clipboard. 

– Along with the new sign out sheet there is also a Conditions and Needs Report on a clipboard, this is a place where you can write down anything that needs some maintenance and/or replacing, examples of this may be that you used the last of the weedwhacker line or we are out of gasoline. 

Thank you! 

Kat and Thomas
Grounds Co-Chairs

Notice to Members: Bus Path Access Gate Code

June 4th 2021

Greetings Craigflower Members, 
 
Nordic fence is just finishing up installing the locked access gate by the bus stop.  It will be locked once they are finished.  
 
The access code to enter is as follows;
 
Press down #2 and 4 simultaneously then press #3.
 
PLEASE keep track of this information somewhere or commit to memory and pass this information along to any people in your unit who use this path. 
 
No code is required to exit to the bus stop.

Notice to All Members from Ground Committee: Blackberry Brambles

March 10th 2021

Hello everyone.

With spring around the corner we want to get a jump on keeping any invasive species (mainly the blackberries) to a manageable state before they burst.

Over the next two weeks we will be pruning any such areas. If you want to help that would be great, or if you know any areas that need attention please let us know.

If you do cut any down, we will collect and dispose of the trimmings, as they cannot go into the trailer. Just send us an email at grounds@craigflower.ca

Thanks everyone

Thomas – Grounds Committee

Notice to All Members: Reminder – Emergency and Regular Maintenance Request Procedures

February 24th 2021

Greetings Craigflower Co-op Members, 
 
This message is a reminder of the procedure to submit both emergency and regular maintenance requests 🙂 The board highly suggests you have this information on hand especially in case of emergency.  
 
Regular Maintenance requests can be submitted via the website under the requests tab in the members only section.  You can also email maintenance@craigflower.ca.  If you don’t have internet access you can call Sutton Property Management at 250.881.8866.
 
For Emergency Maintenance required outside of business hours members can contact Sutton Property Management via their emergency number at 250-580-6827.